Terms & Conditions
Program subject to the following terms & conditions
TERMS & CONDITIONS OF ENROLLMENT
Westcoast Connection Travel Camp USA Inc. (“WCC”)
Application Process. When WCC receives your Application and deposit, we will confirm your enrollment by email. We will then send you our forms booklet, containing the WCC medical form, Acknowledgment and Assumption of Risks & Release and Indemnity Agreement, risk and/or release forms required to be signed for WCC’s outside contractors, and other forms. These forms contain important information about the program activities and associated risks, as well as your and TRIP MEMBER’S responsibilities. Please read these forms carefully and complete and sign as required. TRIP MEMBER’S final acceptance to the program is contingent upon WCC’s receipt and review of all forms.
Group composition, Travel arrangements and Rules. Maximum group sizes are listed and WCC cannot guarantee the group composition including minimum size, balanced male-female ratios or whether travelers join independently or with friends. I authorize WCC and its representatives to make arrangements, accommodations, rules and regulations they may deem advisable, in their discretion, for the well being and welfare of all TRIP MEMBERS. TRIP MEMBERS are expected to comply with all WCC rules and regulations.
Tuition and Terms of Payment. Terms of payment are as described above. Please see the brochure or website trip description for details and total trip costs. Payment covers the cost of lodging, meals as indicated, ground transportation, group activities, and internal flights where indicated (flights other than to the trip starting point & from the ending point). Tuition is based on costs including fuel & foreign exchange rates as of September 1st, 2019. Although we do not expect to change our published fees, we reserve the right to do so in the event of increased costs, including, but not limited to increased fuel costs and/or currency exchange rates.
Additional Costs. I understand that WCC does not engage personnel qualified to provide medical, dental, health or other similar care or services to TRIP MEMBER. Therefore, I agree to pay all costs and expenses incurred directly or indirectly by WCC for this care or other expenses incurred for the well being of the TRIP MEMBER.
Program Acceptance. WCC serves teens from all over the U.S. and other countries. WCC does not discriminate in their admissions policies on the basis of race, color, gender, religion, national or ethnic origin, sexual orientation, age or disability. WCC is not, however, a program for those with severe mental, physical or emotional difficulties. I agree to inform WCC in writing, before or in conjunction with this Application, of my child’s current or past history of counseling and/or psychological or similar therapy for behavior issues or behavior modification. I understand that I have a continuing obligation to inform WCC in writing of any new instance of counseling or therapy occurring after WCC’s receipt of this Application, but before program departure. WCC reserves the right to refuse admission to programs, in appropriate cases and any such refusal or removal of a TRIP MEMBER for conditions that were not or insufficiently disclosed will be without refund.
Permission. I authorize WCC and its representatives to take and/or use my or my child’s photo, video recording or testimonial in any manner it desires, for advertising, display, publicity or other use without compensation.
Lost, Stolen or Damaged Property. WCC and its representatives shall not be responsible for a TRIP MEMBER’s lost, stolen or damaged personal belongings. I agree to be responsible for paying for any damages caused by TRIP MEMBER.
Cancellation, Return & Insurance.
I understand that I may withdraw this application by written notice received by WCC at any time before February 1st, 2020 and receive a full refund. Application withdrawals received by WCC after that date result in a cancellation charge, based upon the date of cancellation, for all trips as follows: from February 1st to April 1st: $500 on all trips in the USA & Canada and $1,000 for all other programs; from April 1st to May 1st: $1,000 plus any non-refundable airfare; from May 1st to June 1st: $2,000 plus any non-refundable airfare; from June 1st to before applicable departure date: the greater amount of 50% of trip fee or $3,000; plus any non-refundable airfare. Cancellation from departure date and after is without refund. Course fees on Pre-College Enrichment Courses are non-refundable after making course selections. (Trip cancellation & interruption insurance is strongly recommended & information will be forwarded upon enrollment.)
- After February 1st, changing from one trip to another will result in cancellation fees from the initial trip selected.
- WCC reserves the right to dismiss any TRIP MEMBER from the program that staff believes, in their discretion, presents a safety concern or medical risk, is disruptive, or otherwise conducts him or herself in a manner detrimental to the program.
- If TRIP MEMBER is dismissed or departs from the WCC program for any reason, no refunds can be granted. No refund is given for any unused tour features, whether because of TRIP MEMBER’s choice, bad weather or other reasons. I am responsible for all costs of early departure, whether for medical reasons, dismissal, personal emergencies or otherwise.
- WCC reserves the right to cancel or change the program itinerary, location, dates or duration, for any reason, at any time. WCC is not responsible for costs incurred by families in preparing for a program that is altered or canceled.
Completion, permission to participate and applicable law and venue. I have accurately completed both the front and backsides of this Application and have read, understand and agree to the Terms & Conditions outlined above. I agree to review all program materials sent and to complete all required forms by the deadlines due. I give permission for my child to participate in all WCC program activities whether conducted by WCC or WCC’s outside contractors. I agree that this Application and all other aspects of my and my child’s relationship with WCC will be governed by New York state law, and that any dispute must be filed or entered into only in Westchester County, New York.
This Application shall be binding upon WCC only when a letter of confirmation is returned to me.